Applying for jobs abroad: how are CV and diploma translations prepared?

CV: adaptation rather than literal translation

A CV is not an official document; it is adapted to the recruitment culture of the destination country. Formatting expectations differ considerably: some countries expect a photograph and date of birth, while others specifically discourage them because of discrimination risks.

CV translation therefore prioritises equivalent job titles in the target market, explanations of organisation names, and industry terminology over word-for-word transfer. A CV that does not read fluently may fail screening even if its content is accurate.

Diplomas and certificates: rules on official documentation

An employer usually requests a diploma at two stages: an informational copy with the application and a verifiable copy once recruitment is confirmed. Certified translation and, in some countries, qualification assessment come into play at the second stage.

For regulated professions such as healthcare, engineering, teaching, and law, a diploma translation alone is insufficient; authorisation to practise depends on a separate recognition process. These processes are explained country by country in our country guides.

Reference letters and employment documents

• Employment documents from former employers — including duties, job titles, and dates
• SGK contribution record — as official evidence of employment history
• Reference letters — clearly showing the author's job title and contact details
• Certificates — only relevant ones; an excessive number of documents weakens the file

Timing plan

Job interviews move quickly; waiting until an employer requests documents to start translation creates delays. Preparing CV and diploma translations at the beginning puts you in a stronger position at the offer stage.

At the work permit stage, the official requirements of the employer's country apply; the employer's HR department clarifies the documents needed at that stage.

Frequently asked questions