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Translation requirements vary between consulates
Although the Schengen visa is a uniform visa, each country's consulate determines the application file's language and translation requirements. One consulate may accept English translations while another may require its own language; some do not require certain documents to be translated.
The first step is therefore to obtain the current checklist from the relevant country's consulate or its intermediary organisation (visa application centre). The list specifies which documents must be translated and the required language.
Documents most frequently requested in translation
Although checklists vary between countries, translations of the following documents are frequently requested:
- Population registry extract — to show family relationships
- Employer letter, leave authorisation, and payslips
- For business owners: tax registration certificate, certificate of business activity, and commercial registry record
- For students: certificate of enrolment
- Bank account statement and balance confirmation letter
- Asset documents such as title deeds and vehicle registration certificates
- For pensioners: pension income letter
- For minors: parental consent document
Which language should the documents be translated into?
Some consulates consider English translations sufficient; others require their own official language. Practices may differ even between consulates of the same country.
If the checklist does not specify a language, asking the visa application centre you will use is the most reliable approach. A translation prepared in the wrong language can result in your file being considered incomplete on the appointment date.
Is notarisation required?
In most Schengen visa applications, a translation bearing a sworn translator's stamp is considered sufficient; notarisation is not required for every file. However, some consulates require notarisation for particular documents.
If the checklist specifies "notarised", certification is needed only for those documents; having the entire file notarised creates unnecessary costs.
Common mistakes
- Using an outdated document — institutions generally request documents obtained within the last 15–30 days
- Using an old translation without updating the original document — the translation reflects the document's contents on that date
- Failing to match the spelling of names to the passport
- Starting translation the day before the appointment — there may not be enough time for files containing many documents
Frequently asked questions
Do I need to have the entire file translated?
No; only documents marked as requiring translation on the checklist are translated. If you send us the list, we can clarify the scope together.
Visa centres provide translation services — what is the difference if I use you?
You are free to choose where to obtain the translation. We provide translations bearing a sworn translator's stamp and, where necessary, notarisation; the price and delivery timeframe are stated clearly after reviewing the document.
This content is for information purposes. The documents and procedures required by institutions may change; we recommend confirming the requirements with the relevant institution before applying.
