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USCIS translation requirements
US immigration applications to USCIS require a complete English translation of every foreign-language document and a certification of the translator's competence. The certification includes the translator's name, signature, date, and a statement confirming that the translator is competent to translate and that the translation is complete and accurate.
USCIS's general translation provision does not require notarisation; instructions specific to an application or another institution must be checked separately. An individual or a family member may be able to certify the translation; language competence and a complete certification are important. Consider USCIS requirements separately from those at the NVC and consular stages.
Which documents are needed for each procedure?
- Green Card and family reunification: birth certificate, marriage/divorce documents, and criminal record certificate
- Student applications: diploma and transcript — for university and SEVIS procedures
- Work visas: diploma, work experience letters, and any professional licence documents
- Citizenship: civil status and name change records
USCIS's general translation provision does not make an apostille mandatory; check the instructions specific to the application and the institution where the document will be used. An apostille is a separate procedure from the translator's certification and the English translation.
Assessment organisations for educational documents
US universities and some employers request a credential evaluation report showing the US equivalent of a foreign diploma. WES and ECE are among the best-known organisations in this field.
These organisations have their own document submission rules: some require transcripts directly from the university, while others accept certified copies. The evaluation report does not include translation; translations of non-English documents are submitted separately.
Practical recommendations
- Match first names and surnames to the passport; US record systems also record middle names in a separate field
- Determine whether you need digital or printed delivery according to whether the application is filed online or by post; check the relevant instructions
- Include divorce and name-change records in your file if they are required by the current document list for the relevant application. A Request for Evidence (RFE) may be issued for missing evidence; do not assume that an opportunity to correct every omission will be given
Frequently asked questions
Should I obtain notarisation for USCIS?
USCIS's general translation provision requires a complete English translation and the translator's certification of accuracy and competence; it does not establish notarisation as a general requirement. Check your application's specific instructions. If the document will also be used at another institution, that institution's authentication requirements must be considered separately.
How do I send my diploma to WES?
WES's country-specific document rules are displayed when opening an account; some documents must be sent by the university in a sealed envelope. We handle the translation, and your university handles submission.
This content is for information purposes. The documents and procedures required by institutions may change; we recommend confirming the requirements with the relevant institution before applying.
